Booking terms & conditions

The following Terms and Conditions should be read and understood prior to confirming your travel.

Flight Centre Travel Group (Pty) Ltd (Registration number: 1994/000253/07) trading as Flight Centre, Cruiseabout, Flight Centre Associates, Flight Centre Business Travel, Flight Centre Holidays, Stage and Screen and FCTG Corporate (Pty) Ltd (Registration number: 2016/523314/07) (“FCTG”) are  providers of travel services and products. Our purpose is to deliver amazing travel experiences to our customers. Please read the following terms and conditions carefully. Do not confirm any booking unless you understand and agree with the following terms and conditions.

1. Payment:

1.1. FCTG accepts the following methods of payment:

1.1.1. Cash;

1.1.2. Credit and / or debit cards in store;

1.1.3. Secure Online payment by credit card – Electronic Customer Acceptance (not available in the event of lowest airfare guarantee);

1.1.4. Electronic fund transfer

1.1.5. Credit facility – only available to corporate customers and subject to prior approval.

1.1.6. Valid FCTG Gift Cards

1.2. Prices are subject to change until payment has been secured in full or when confirmation of acceptance of the quotation has been received by an authorised representative of the relevant corporate client.

1.3. FCTG will not proceed with any booking until payment reflects in FCTG’s account. The customer will be liable for any increase in price due to commercial conditions during the time it takes for the funds to reflect in FCTG’s account.

1.4. Should the services or product no longer be available due to clause 1.2, all funds received will be refunded to the customer.

2. Price and availability:

2.1. 2.1.    All prices are quoted in South African Rand / Namibian Dollar. Prices are valid at the time of quotation and can only be guaranteed once payment has been received in full or once corporate clients have confirmed their booking. We cannot be held liable for any increase to the quoted price; in the time it takes for payment to reflect in our account or for corporate clients to confirm their booking.

2.2. The following commercial conditions shall apply to quotations and supply of services and product: 

2.2.1. Price variation: If the rate(s) of exchange (“ROE”) is applicable, the ROE on the day of quotation will apply. Should the ROE increase at the date of payment reflecting in FCTG’s account, such increase will be for the customer’s account and payable in addition to the total price quoted.

2.2.2. General:

All quotations are subject to availability from third party suppliers. Should the product range no longer be available, another product will be quoted at an updated price.

2.2.2. Payment by deposit does not secure a price and is subject to the rate(s) of exchange (“ROE”). A price is secured once payment has been made in full or once corporate clients have confirmed their booking.

3. Cancellation or changes:

3.1. We have to be notified of all cancellations or changes in writing prior to departure. The customer will be liable for cancellation or date change penalties in the event that travel arrangements are changed or cancelled by the customer. 

3.2. Cancellation or date change penalties can amount to the full purchase price subject to amongst others when the travel arrangements are cancelled, the supplier’s cancellation policy and the fare rules.

3.3. Travel bookings are non-transferable and name changes are not permitted.

3.4. You will forfeit the fare if you do not fly or do not notify the airline or your travel expert of your intent not to travel prior to your scheduled departure.

3.5. Tickets must be travelled on in the sequence they are booked, if not, the ticket will be forfeited.

4. Refunds:

4.1. Upon receipt of the customer’s written instructions to cancel a booking, FCTG will charge a reasonable service fee for any refunds processed. 

4.2. ickets which have been taken over by the airline due to amongst others upgrades, downgrades, schedule changes, reissued tickets and expired tickets;

4.1.2. Any ticket submitted with supporting documentation for a refund due to an event as stipulated in the Consumer Protection Act 68 of 2008.

4.2. The refunds stipulated in 4.1.1 and 4.1.2 can take up to twelve weeks to process.

4.3. FCTG will charge a service fee for any refunds processed.

5. Agency and third party suppliers:

5.1. FCTG acts as an agent for, and sell various travel related products as agent on behalf of numerous transport, accommodation and other service providers such as airlines, coach, rail and cruise line operators, as well as all of our wholesalers. FCTG’s obligation to the customer is to (and the customer expressly authorise FCTG to) make travel bookings as the customer’s agent on the customer’s behalf and to arrange relevant contracts between you and travel service providers.

5.2. FCTG charges a fair and reasonable service fee to book travel on the customer’s behalf.

5.3. FCTG exercises care in the selection of reputable service providers, but has no control over, or liability for, the services provided by third parties. All enquiries and business conducted with third party suppliers are subject to the supplier’s terms and conditions. A copy which is attached hereto or can be found on the relevant supplier’s website. The customer by its signature hereto or electronic acceptance hereof is deemed to have read, understood and agreed to be bound by the terms and conditions. If any enquirer or person engaging in a transaction or contemplating to engage to do so has any misapprehension about such transaction or the implications thereof, such enquirer or person must contact the supplier in person, telephonically or via e-mail, indicating the misapprehension and requesting an explanation. Once a booking is made, it means that if the enquirer or person had any misapprehension it has been explained to his / her satisfaction.

5.4. Any legal rights which the customer might have in connection with the provision of travel services are against the specific provider and, except to the extent a problem is caused by fault on FCTG’s part, are not against FCTG. Specifically, if for any reason (excluding fault on our part) any travel service provider is unable to provide the services for which the customer have contracted, the customer’s rights are against that provider and not against FCTG.

6. Travel Insurance:

6.1. Travel insurance is strongly recommended for all travel.

6.2. For assistance in obtaining travel insurance please call a travel expert at FCTG who will facilitate the issuing of your travel insurance.

6.3. By accepting these terms and conditions the customer acknowledges that he / she have read and understands the policy schedule, policy wording and conditions of the travel insurance policy purchased.

6.4. In the event of any queries or the need to lodge a claim, contact the insurer directly.

7. Passports and travel documents:

7.1. Passports are required for all passengers including infants for international travel. Passports and travel documents must comply with the following requirements:

7.1.1. valid for at least six months after your date of return

7.1.2. travel documents have to be in the name appearing on the traveller’s passport or for domestic travel the name as per the traveller’s identity document.

7.2. Temporary passports are not accepted in most countries.

7.3. The customer and / or traveller indemnifies FCTG against any errors which might occur and any cost relating thereto in the event that any traveller’s passport has not been issued by the Department of Home Affairs at the date of completing the booking form.

7.4. The onus is on South African permanent residents travelling on a foreign passport to ensure they have the required documentation to travel, including but not limited to visa’s.

7.5. The onus is on the traveller, especially where the traveler has become a citizen of the relevant country by naturalisation, to ensure that they are travelling with the correct travel documents

7.6. Documentary identification is required for infants who are travelling.

7.7. A South African drivers licence is required with the traveller / customer’s international drivers licence when renting vehicles overseas. The driver of the vehicle must have a valid credit card when collecting a rented vehicle.

8. Visas:

8.1. Visas are required for South African passport holders to travel to or amongst most destinations including but not limited to the UK, USA, Europe, Canada and Australia. A Schengen visa is required when transiting in two European countries.

8.2. It is the customer’s responsibility to check visa requirements with the consulate or embassy of each country being visited including stopovers or ports and transits. Check all border crossings, especially if the travellers are on a cruise, if the travellers cross any ocean border, a visa might be required according the maritime law of the country concerned. If visa suppliers do not supply the correct advice, any claims must be made directly to the visa company. If entry into any country is denied, this can be amongst other a customs, internal security or home affairs issue and outside of FCTG and the visa suppliers control.

8.3. FCTG cannot be held liable for any claims resulting from a country refusing any traveller entry and can also not be held liable for incorrect advice given by visa companies, embassies or consulates. FCTG cannot be held liable for any claims related to working visas.

8.4. The customer should check with the relevant embassy whether it is allowed that travellers may leave the airport at stopovers in countries.

9. Travelling with Children

9.1. From 1 June 2015 all children under the age of eighteen require the following:

9.1.1. unabridged birth certificates to travel internationally.

9.1.2. If travelling with one parent, consent in the form of an affidavit of the other parent is required as well as a unabridged birth certificate.

9.1.3. If travelling with no parents, consent in the form of an affidavit is required from both parents as well as an unabridged birth certificate.

9.1.4. Please refer to the Department of Home Affairs website for information on minors travelling internationally http://www.dha.gov.za/

9.1.5. Ages of children and infants travelling must relate to the dates of travel. 

10. Car Rental:

10.1. The customer listed as the driver of the vehicle must present a RSA driver’s licence along with an international driver’s licence when renting a car overseas. The driver of the vehicle must have a valid credit card when collecting the car rental.

10.2. The customer listed as the driver of the vehicle must present a RSA driver’s licence when collecting domestic car rental and must also have a valid credit card to present at the time of collection.

10.3. Corporate clients agree that any billback charges will be paid to FCTG Corporate within seven (7) days of invoice.  Corporate clients furthermore confirm and agree that they are liable for any damage, traffic fines, accidents, toll fees and/ or other costs not covered by the waiver, incurred during the rental period. FCTG Corporate will not be liable to recover such costs from the driver of the vehicle.

11. Special Requirements

11.1. The customer should liaise with their travel expert or, for online bookings call 0877 40 50 00, regarding any special requirements for travel including but not limited to; seating, meals, bassinets, room location or any other special requests. Special requirements and requests are never guaranteed and are confirmed by the supplier. FCTG can submit special requests on your behalf however are not responsible for confirming these requests.

11.2. Seating may be requested prior to your departure however the airline reserves the right to amend their seating plan up until the time of departure. Generally, most airlines request payment for seating prior to departure.

11.3. Your travel itinerary will indicate the luggage allowances for your trip. Some airlines or low cost carriers include a zero luggage allowance and may charge a fee per bag. Please ensure you familiarise yourself with the luggage allowance for your entire trip.

12. Travel Destinations:

12.1. By offering travel for sale to any destination, FCTG does not represent or warrant that travel to such points is advisable or without risk, and the traveller indemnifies us against any damages, losses, death or injury that may result from travel to such destinations. 

13. Health:

13.1. The onus is on the customer and/or traveller to ensure compliance with any health requirements and recommended precautions relevant to travel, including but not limited to ensure that all necessary vaccination documentation is presented.

13.2. FCTG recommends that travellers consult their local doctor, travel medical service or specialist vaccination clinic before commencing travel. 

13.3. Most vaccinations need to be administered prior to travel to be considered effective.

14. Frequent Flyer

14.1. The onus is on the customer to advise the consultant when booking of any frequent flyer membership details for inclusion in the booking. This information should also be completed on all traveller profile forms.

14.2. In the event of an online booking, the customer should insert frequent flyer membership details in the space provided for inclusion in the booking.

14.3. FCTG cannot guarantee that the relevant supplier will credit the customer with points for any booking and the customer should query their points balance with the supplier no more than 6 months after travel has been completed.

14.4. FCTG cannot confirm upgrade requests or guarantee an upgrade whereby a certain booking class is confirmed with the view of upgrading the ticket. Upgradable fare types are always subject to availability.

15. Confirming travel & schedule changes

15.1. Customers should confirm scheduled travel times at least 24 (twenty-four) hours prior to departure by:

15.1.1. Completing an online

15.1.2. Downloading the Flight Centre or Corporate Traveller mobile apps and ensuring that push notifications are activated;

15.1.3. Confirming scheduled travel times with their travel expert, account manager or with the supplier directly.

16. Liquids, aerosols and gels

16.1. Strict regulations are in place with regards to the carrying of liquids, aerosols and gels as hand luggage on international flights and is subject to the following:

16.1.1. You may only carry liquids, aerosols and gels (“LAGs”) in your hand luggage in containers that have a maximum capacity of 100 milliliters each (“100 mls”);

16.1.2. You may carry several containers with liquid contents however the total capacity may not exceed one litre;

16.1.3. All 100 mls containers not exceeding one litre must be packed in a re-sealable, transparent plastic bag;

16.1.4. It must be possible to open and re-seal the plastic bag and must be presented to security for inspection.

17. Tax

17.1. The customer or traveller will be liable for any additional taxes levied by the relevant country or city visited including inter alia local city tax or departure tax.

18. Force Majeure

18.1. For the purpose of this Agreement, circumstances beyond the reasonable control of FCTG or a third party supplier (“the Parties”) will include, but not necessarily be limited to, any of the following matters:

18.1.1. Strikes, terrorism, war, invasion, act of foreign enemy, hostilities or warlike operations (whether war be declared or not), civil war, mutiny, rebellion, revolution, insurrection, military or usurped power, confiscation or destruction or requisition by order of any government or any public authority or any other Act of State, including prevention or denial of trade, sanctions or closure of borders; 

18.1.2. Denial of the use or unavailability of any railway, port, airport, shipping service or other means of public transport, other than due to default on the part of either Party; and 

18.1.3.  Any other circumstances beyond the reasonable control and not within the reasonable expectation of either Party. 

18.2. If either Party is prevented from or delayed in performing any of its obligations by circumstances beyond the control of such Party as set out in this clause, then it will notify the other Party as well as the customer or traveller in writing of the nature and expected duration of such circumstances and of the obligation, performance of which is delayed or prevented, and both Parties will thereupon be excused from the performance or punctual performance, as the case may be, of their respective obligations from the date of such notification, for so long as the circumstances or prevention or delay may continue. 

19. Feedback

19.1. FCTG will only consider claims if the dissatisfaction with your travel booking has been brought to our attention immediately and we are provided with a fair opportunity to rectify the situation and mitigate any losses or damage. Any third party claims must be made directly with the supplier of the product. Any claims made against us should be directed to our Customer Care team immediately and not more than 5 days after the date of return. Stolen or lost luggage must be reported to the airline prior to leaving the airport. 

19.2. FCTG is not responsible for death, personal injury, any damages or losses occurring through the provision and/or omission of a service and/or product from a third party supplier. FCTG cannot guarantee the safety standards or satisfactory performance of any supplier. Any travel booked is considered to be with your approval and consent to the terms and conditions attached. 

19.3. FCTG values your feedback. If you have a compliment, complaint or wish to share your experience with us, please contact customer care at customercare@fctg.co.za   

20. Privacy Policy

20.1.    FCTG is committed to protecting your personal information and agree to handle your personal information in accordance with our Privacy Policy, which is available online at;

http://www.flightcentre.co.za/company/legal/privacy

https://www.corporatetraveller.co.za/privacy

https://www.cruiseabout.co.za/company/policies/privacy-policy

https://www.flightcentre.co.za/associates/privacy

https://www.flightcentrebusinesstravel.co.za/privacy

20.2. FCTG and our third party providers of travel and travel related products and services may disclose your personal information to others where directly connected with facilitating your travel arrangements and bookings and the provision of travel service and products. For example, FCTG may disclose your personal information to airlines, hotels, car rental companies and other service providers in facilitating your travel arrangements. At all times FCTG retains the right to monitor, retain and disclose any information as necessary to satisfy any applicable law, regulation, legal process or governmental request. FCTG may disclose aggregated information about users and use statistics relating to the Site and aggregated information about our sales and trading patterns to others. 

21. Legal Fees

21.1. In the event that FCTG has to engage attorneys to enforce any of its rights in terms of these Conditions or otherwise, and in the event that FCTG is successful in the enforcement of such rights, the client will be liable for all legal fees at an attorney and own client scale. 

22. Governing Law

22.1. If any dispute arises between the parties, the laws of South Africa will apply. You irrevocably and unconditionally submit to the exclusive jurisdiction of the courts of South Africa and waive any right that you may have to object to an action being brought in those courts. 

23. Amendments of these Conditions

23.1. No amendment, cancellation or waiver of any term or right referred to herein shall be valid or binding unless reduced to writing and signed by both the Client and a duly authorized representative of FCTG. 

24. Intellectual property rights

24.1. All intellectual property owned by FCTG shall remain the sole and exclusive property of FCTG.

25. Domicilium and notices 

25.1. FCTG chooses Domicilium Citandi Et Executandi ("domicilium") for the purposes of the giving of any notice, the payment of any sum, the serving of any process and for any other purpose arising from this Agreement, as follows: Pendoring Office Park Block 8, 299 Pendoring Road Blackheath 2196

25.2. Any notice given or payment made by either Party to the other Party ("addressee") which is delivered by hand between the hours of 08:30 am and 16:30 pm on any Business Day to the addressee's physical domicilium for the time being shall be deemed to have been received by the addressee at the time of delivery.

26. Severability

26.1. If any provision of this Agreement shall be held illegal or unenforceable, such provision shall be deemed separate and divisible from and shall in no way affect or impair the validity or enforceability of, the remaining provisions. I acknowledge that I am 18 years of age or older and that I understand and have the legal capacity to enter into this contract and agree with the terms and conditions read with the remainder of the terms and conditions available at?

26.2. My decision to make travel arrangements through FCTG is not based solely on the advice given by FCTG and I hereby confirm that the travel arrangements were not made under duress.

27. Acceptance  

27.1. By confirming my booking with FCTG I accept these terms and conditions and confirm that I have the legal capacity to do so.